Bookkeeping & QuickBooks Cleanup
Behind on your books? Let's get them cleaned up and caught up.
Professional bookkeeping cleanup and catch-up for QuickBooks Online. Whether you’re three months behind or three years, we’ll reconcile, correct and organize your books until every number is right.
Signs you need a cleanup
If this sounds like your QuickBooks, it's time.
Messy books don’t just cause stress. They lead to bad decisions, missed deductions and expensive surprises at tax time.
Not sure how bad it is? Take the free Books Health Check →
- Bank and credit card accounts haven't been reconciled in months
- A large balance is sitting in “Uncategorized” or “Ask My Accountant”
- Duplicate transactions from bank feeds and manual entries
- Undeposited Funds is full of old payments that never cleared
- Accounts receivable or payable don't match reality
- Your Profit & Loss or Balance Sheet looks wrong, and you're not sure why
- Your CPA has asked you to “get your books in order” before filing
What messy books look like
Can you spot what's wrong?
Here’s an example of the kinds of problems we find in a typical cleanup. Every red note is something we’d fix.
What we'd fix
Duplicate income
Bank deposits recorded on top of invoices that were already counted.
Uncategorized transactions
Thousands of dollars with no category, which means a distorted profit and lost deductions.
A loan booked as income
Loan money isn’t income, and the loan balance disappears from the Balance Sheet.
Personal expenses mixed in
Personal spending hiding in business categories creates risk at tax time.
Loan principal as an expense
Principal payments reduce the loan. They aren’t deductible expenses.
Overstated profit
All of the above inflates net income, so you could pay more tax than you owe.
Negative bank balance
A sure sign the accounts haven’t been reconciled to bank statements.
Old Undeposited Funds
Customer payments that were never matched to actual deposits.
Wrong A/R and A/P
Paid invoices still showing as owed, and bills paid but never entered.
Uncleared payroll & sales tax
Tax payments made but never recorded against the liabilities.
Opening Balance Equity
Leftover setup balances that should have been cleared to zero.
What's included
A complete QuickBooks cleanup, not a quick patch.
Every cleanup is thorough, documented, and built to hold up to your CPA, your lender, or the IRS.
Account reconciliations
Every bank, credit card and loan account reconciled to statements, month by month.
Transaction categorization
Uncategorized and miscategorized transactions reviewed and corrected so your P&L is accurate.
Duplicate & error removal
Duplicate entries, voided items and bank feed errors found and fixed.
Undeposited Funds cleanup
Old payments matched to actual deposits so your cash balance is correct.
A/R & A/P correction
Open invoices and bills reviewed so receivables and payables reflect what’s truly owed.
Balance sheet review
Opening balances, equity and loan balances corrected so the balance sheet ties out.
The process
How the cleanup works.
01
Free consultation
We talk through where things stand and how far back the cleanup needs to go.
02
File review & quote
We review your QuickBooks file and send a fixed-price quote and timeline.
03
Cleanup & catch-up
We reconcile, correct and organize, only asking you what we can’t figure out ourselves.
04
Review & handoff
You get clean financial statements and a summary of everything we fixed.
Keep it clean
Don't let it get messy again.
Most cleanup clients move straight into monthly bookkeeping, so the work stays done and you never have to dig out again.
FAQ
Bookkeeping cleanup FAQs
How long does a bookkeeping cleanup take?
It depends on how many months need work and your transaction volume. A few months of catch-up can often be finished in one to two weeks, while multi-year cleanups take longer. You’ll get a timeline in your proposal before any work begins.
How much does QuickBooks cleanup cost?
Cleanup is quoted as a fixed project fee based on the number of months, accounts and transactions. After reviewing your file, we’ll give you an upfront price, so there are no open-ended hourly bills.
What do you need from me to get started?
Usually just accountant access to QuickBooks Online, bank and credit card statements for the cleanup period, and answers to questions about transactions we can’t identify. We’ll send a simple checklist.
Can you clean up books that aren't in QuickBooks?
Yes. If your records are in spreadsheets, another program, or a shoebox of receipts, we’ll set up QuickBooks Online and rebuild your books properly.
Will my CPA be able to use the cleaned-up books?
Absolutely. That’s the point. You’ll get reconciled accounts and clean financial statements your CPA can file from, which often lowers their fees.
Free Consultation
Let's get your books caught up.
Book a free consultation and get a fixed-price quote for your QuickBooks cleanup.
Rather talk now? Call 561-707-5004 or email gabriel@affluentaccounting.co